The Bridal Showcase

© 2019

Carolina Weddings and Events.

All Rights Reserved.

The Bridal Showcase

704.960.9830

info@TheBridalShowcase.com


The Charlotte Convention Center
501 S. College St.

Charlotte, NC 28202
704.339.6000

Lynx Blue Line offers fast light-rail service to The Charlotte Convention Center

Lynx Charlotte

Produced by

Carolina Weddings and Events

Special Event Productions

 

3412 Monroe Road

Charlotte, NC 28205

 

Located in the

Party Reflections building.
Please call for an appointment.

Terms of Service

January 13, 2019 Show

Tip: Print this page for reference as you prepare for the show!

Booth Information

  • The front entrance booths & corners booth locations go quickly! Booths are placed in chronological order according to the date contracts are received.

  • Your actual booth placement depends on availability & location of similar currently registered vendors

  • There is an early breakdown charge of $100.00 implemented for all vendors breaking down prior to 5PM – This fee will be automatically billed to you following the show and you will not receive the lead list until the balance is paid in full. There will be no exceptions. Please respect the show hours (NOON-5PM). 

  • Basic Booths Placed in a row of booths with 2- 3’ sidewalls and an 8’ back wall. On occasion, it is sometimes necessary for show placement that you may end up on a deluxe or premium corner. If in your booth design, you would like to have 2 - 8’ sidewalls or intend to build two walls, you will need to purchase / request an upgraded to a Premium Booth. YOU MAY NOT BUILD A WALL BETWEEN YOU AND YOUR NEIGHBOR IN A BASIC or A DELUXE BOOTH TYPE.

  • Deluxe Booths will have a $50 upcharge. In a Deluxe Booth, two sides will be open granting access to two aisles, the two remaining walls will consist of a 3’ side wall dividing you and your neighbor and then an 8’ back wall. It is sometimes necessary for show placement that you may end up on a premium type corner. If in your booth design, you would like to have 2 - 8’ sidewalls or intend to build two walls, you will need to purchase / request an upgrade to a Premium Booth. YOU MAY NOT BUILD A WALL BETWEEN YOU AND YOUR NEIGHBOR IN A BASIC or A DELUXE BOOTH TYPE.

  • Premium Booths will have a $75 upcharge. In a Premium Booth, the back wall will be 8’; and the sidewall dividing you and your neighbor will be an 8’ – allowing access to two aisles Note: If you are wanting/needing a second corner booth (opening your booth allowing access to aisles on three sides), Please see the Double Premium description.

  • Double Premium or End Cap Booths or (two end booths which are the two side by side booths of in-line rows AKA End Cap (these booths would need to be approved by mgmt.)) Either of these styles will have an $150 upcharge. This type of 10x20 booth would have open access to the aisles on three sides. This type booth would have an 8’ tall x 20’ wide back wall

  • ALL individual booth spaces include a basic 10x10 booth space, a 6’ table w/ black cloth, two folding chairs, the bride lead list (unless exception applies – see T&C below) The individual booth equipment quantities will change accordingly as your booth quantities increase.

  • A black white directional sign is provided for identification purposes during installation and set-up (this is a directional sign only). We highly recommend you get a personalized banner or additional signage.

  • It is sometimes necessary that booth spaces require adjustment and booth locations may be adjusted/moved without prior notice. We will inform you as soon as possible.

  • Floorplan is subject to change without prior notice.

  • Cancellation of your booth once your completed contract has been received and processed by CW&E will result in a forfeit of your deposit (50% of total contract). This is as long as cancellation falls on or before 11/12/18.

  • Cancellation of your booth within 30 days prior to show date will result in a forfeit of your full payment. NO REFUNDS! (cancellation falls after 12/10/18) (due to holiday) 

Terms & Conditions

  1. PLEASE NOTE: Your actual booth placement depends on availability & location of a similar currently registered vendor. The date your contract is received by CW&E also plays a key in placement.

  2. Booth space is not secured without CW&E’s receipt of a completed Exhibitor Contract including signed Terms & Conditions Pages & at least a 50% deposit (non-refundable).

  3. Exhibitor Packet (detailed show information)  required to read and accept here upon completing show registration prior to payment.  PLEASE PRINT TO HAVE ON HAND AS A REFERENCE DURING PREPARATION FOR SHOW.

  4. Booth Sharing is PROHIBITED! If you desire to be placed by a friend or specific business, please coordinate that upon completion of your contract. If the contracts can be returned simultaneously you will have a better chance of being placed side by side. Again, other factors go into placement.

  5. No products, signs, or printed materials representing businesses not holding a booth in the current show may be displayed or distributed in your booth. Any such materials found in the booth are subject to confiscation until the end of the show. This includes but is not limited to: flowers by…, frames done by…., etc. This also includes publications or any printed materials of companies not exhibiting in the show.

  6. It is sometimes necessary to adjust the floorplan without notice. We will contact you at our earliest convenience.

  7. It is sometimes necessary to adjust booth spaces and they may be moved without notice. We will contact you at our earliest convenience. If, for example, in transition you are moved from a corner booth, we will do our best to reposition you in a corner booth.

  8. Your company name will be listed as you have stated in the “Company Name” field on the Exhibitor Contract unless CW&E is otherwise notified. Once the show program has been sent for production, your name will be listed as it is on the Vendor Roster provided in the Exhibitor Packet.

  9. When staffing your booth for the show, all participants are responsible for following show Rules & Guidelines.

  10. DON’T LET AN EMPTY BOOTH BECOME A MISSED OPPORTUNITY- Please have continuous staff on hand throughout the entirety of the show.

  11. Show Set-Up / Load In Hours are Saturday, January 12, 2019 from 1p-6p. Vendors will be permitted on the show floor after1p on Saturday, January 12th. Vendors will not be permitted to enter the hall after 6p on Saturday, January 12th.

  12. On Saturday, January 12th from 1 PM-6 PM, it is very important that vendors check-in at the designated CW&E registration table upon arrival and prior to set up. Registration will be located at the loading dock entrance. Vendors should expect to receive any updated information, be checked in, receive exhibitor badges, and will receive directions to your booth.  

  13. Show Set-Up / Load In Hours continue Sunday, January 13th, 2019 from 8a-10:30a. Vendors will be permitted on the show floor after 8 AM on Sunday, January 13th. On Sunday (SHOW DAY), vendors will not be permitted into the loading dock after 10:30 AM. The Chlt. Conv. Ctr. dock entrance will close at 10:30 AM.

  14. Vendors will NOT be permitted to arrive and begin a booth install after 10:30AM on Sunday January 13th (SHOW DAY). The show floor should be set at 11:30AM for final walk-through. No Refunds will be issued for an empty booth. This is non-negotiable.

  15. On Sunday, January 13th from 8 AM-10:30 AM, it is very important that vendors check-in at the designated CW&E registration table upon arrival and prior to set up. Registration will be located at the loading dock entrance. Vendors should expect to receive any updated information, be checked in, receive exhibitor badges, and get directions to your booth

  16. After you unload your vehicle you must move it from the dock area!! Vendors, your vehicle will be towed if your vehicle is not moved after completion of equipment unload! The Convention Center is very strict about this rule.

  17. A special little offer! Since you have read this far, thank you! Now follow these instructions and you will get $25 off this already discounted price. Just go to our Facebook page, let everyone know you are going to be presenting @BridalShowcase on January 13, 2019, use the #TBSJAN2019, and then share it on your own business page tagging @BridalShowcase and again use the #TBSJAN2019. Then use Promo Code 25OFF at checkout (OFF is all caps, case sensitive). 

  18. Only CW&E authorized personnel will be permitted to photograph the show floor. Photographs taken by CW&E authorized personnel may be used for promotional advertising for The Bridal Showcase.

  19. CW&E staff are here to help you protect your investment. It would be unfortunate for non-exhibiting vendors to STEAL YOUR BUSINESS! Please help us monitor this situation!!! Do not hesitate to let us know if you suspect someone soliciting that is not a legitimate vendor. Guest solicitation is not permitted for Non-Exhibiting Vendors!

  20. Show Décor and Specialty items are available through Party Reflections, Inc. If additional decor items are desired, please call 704-332-8176 or visit partyreflections.com. For your convenience, we have put together a list of some basic items, simply fill out the form that will be included in the vendor exhibitor packet and submit that if you see what you need. Specialty item pre-orders can be placed through Monday, 1/3/19 without a $50 rush fee being implemented. After Monday 1/3/19 through Saturday 1/13/19 a rush fee of $50 will be applied! There will be no orders accepted on Sunday, 1/13/19 

  21. All Brides will be given a “Bride” badge to wear with their name and their wedding date listed.

  22. All food samples being distributed must be sample size portions and must be approved by submitting the food sample form to the Charlotte Convention Center before Monday, 1/3/19 - or as soon as your contract is submitted if this date has passed. Please bring trashcans for your sample / wrapper disposal.

  23. A discounted rate for electricity is provided by The Charlotte Convention Center prior to December 21,, 2018. When you submit the show contract, IF in need of power, complete and return the electric form (attached) to the CCC on or before Friday, 12/21/18 to receive a discounted rate. Forms may be submitted after this date at a non-discounted rate. If you need these services, you must complete and return these forms directly to Smart City Networks. The Bridal Showcase Producer, CW&E, is not affiliated with Smart City Networks and therefore will not become involved with electrical matters. If your form is not submitted prior to the show weekend, as an added convenience, Smart City Networks will have a kiosk set up across from Vendor Registration during Saturday and Sunday set-up / load in.

  24. Music or sound coming from your booth should be controlled as you do not want to disturb your neighbor. The show management team reserves the right to control sound volume at your booth.

  25. Unless otherwise requested, your booth space is a 10 x 10 booth and you must maintain the 10 x 10 space which you have reserved. You will be asked to move within the allotted 10 x 10 space if you have extended past your boundaries. Failure to do show may require confiscation of equipment that extends beyond the allotted perimeter. Confiscated equipment may be collected from show office following the event. This is a rule specified by the Fire Marshall, City of Charlotte Fire Dept. 

  26. If you intend to build walls in your booth, you must select an upgraded PREMIUM BOOTH. Please consider your neighbor; they are paying for visibility also. Out of courtesy, YOU MUST CONTACT show staff, so we can help place you in a location that will not obstruct those around you.

  27. Please remember, if you want a corner, some corner booths are in a row or in-line, this includes the Deluxe Booth(s), these side walls will be a 3’ wall! If you need 2- 8’ walls you should select a Premium Booth.

  28. Please plan, decorate & staff your space accordingly as to not overload your booth!!! Consider a 10 x 20 or larger if you plan on a large display!

  29. If you have constructed walls or if your décor rises above the 8’ back walls, you will need to consider the look of the back of the walls. The constructed walls, especially the top of the walls or décor extending over the 8’ back wall you will have needs to be “finished” preferably in a black matte.

  30. No Vendor will be allowed to solicit business from the front entrance of the show or in the upstairs lobby unless previous arrangements have been made through show management! Vendors are only allowed to solicit business within your designated booth area.

  31. Exhibitors that participate in The Bridal Showcase are eligible to receive the Bride Lead List. (EXCEPTION(s) publications and websites, .com vendors – Any vendor representing clients that do not participate in the show… such as Groups, Associations, etc. WILL NOT REC’V LEAD LIST)

  32. If you participate in another bridal show(s), this list will not be permitted to be used as an invitation to that event this is strictly for your individual in-house marketing needs. Thank you for respecting the rules of this contract.

  33. The Bridal Showcase Exhibitors are not to provide the Bride lead list to non-exhibitors. If any exhibitor provides the database to outside vendors, outside show producers, outside companies, this exhibitor will not be allowed to exhibit in future shows! Disclaimer: CW&E works hard to protect each of our vendor’s investment and the lead list has been seeded by CW&E to follow the trail of the list.

  34. NO SOLICITATION OF BUSINESS OUTSIDE OF YOUR BOOTH AREA. Solicitation of business outside of your booth in registration area, concourses, etc. will not be tolerated.

  35. In an effort to be considerate of other vendors and guests visiting the show floor, ABSOLUTELY NO BREAKDOWN SHOULD BEGIN BEFORE 5PM.

  36. Use every available minute to take advantage of this great marketing opportunity. There will be an early breakdown charge of $100.00 implemented for all vendors breaking down prior to 5PM – This fee will be automatically billed to you following the show and you will not receive the lead list until the balance is paid in full. There will be no exceptions. Please respect the hours of the show.

 

Please Note:

  • IF YOU SUBMIT YOUR CONTRACT AND YOUR DEPOSIT, WE ARE IN TURN HOLDING A PLACEMENT ON THE SHOW FLOOR FOR YOU. IF YOU MUST CANCEL AT ANYTIME AFTER YOU SUBMIT YOUR CONTRACT AND DEPOSIT, (IF ON OR PRIOR TO 11/12/18) YOUR DEPOSIT (50% OF INVOICE TOTAL) IS NON-REFUNDABLE.

  • IF YOU MUST CANCEL YOUR BOOTH WITHIN 30 DAYS PRIOR TO THE SHOW, (AFTER 12/10/18) (Due to the Holiday) THERE ARE NO REFUNDS! FORFEIT OF FULL PAYMENT. THIS APPLIES TO ALL BOOTHS TYPES, SINGLE, DOUBLE, PAVILIONS, ETC.

IF YOU HAVE ANY QUESTIONS REGARDING THESE TERMS & CONDITIONS, PLEASE CALL 704-960-9830 OR EMAIL EXHIBITOR@THEBRIDALSHOWCASE.COM.

 

THANK YOU FOR YOUR PARTICIPATION IN THE BRIDAL SHOWCASE AND FOR AGREEING TO ABIDE BY THE RULES AND GUIDELINES CW&E HAS SET-UP TO CREATE, PROTECT, AND PRODUCE A SUCCESSFUL EVENT.